To: All Current Residents
From: Housing Services
Date: April 21, 2004
Subject: Important Closing Information
The following information was delivered to your campus mailbox as the
Spring Closing Brochure and is also available at
www.housing.cmu.edu
WEDNESDAY, MAY 12, 2004 AT NOON: All university owned and leased
housing will close at noon for all residents not required to
participate in commencement or who have not signed a summer housing
agreement. Residents are required to checkout of their campus
assignment with 24 hours of their last final exam or no later than
noon on Wednesday, May 12, 2004. Under no circumstances can
residents stay beyond this closing date without specific permission
from the Office of Housing Services. Please plan to depart before
this time.
MONDAY, MAY 17, 2004 AT NOON: University owned and leased housing
CLOSES FOR ALL RESIDENTS. Summer housing begins.
FINALS STUDY HOURS: 24 hour quiet hours for finals week will begin
at 8:00 PM on Friday, April 30, 2004 and continue through Wednesday
morning, May 12, 2004. During this period the emphasis is on
maintaining a quiet study environment in campus housing and noise
should not be audible outside any closed room, suite or apartment.
CLOSING PROCEDURES: It is vital that all residents follow proper
checkout procedures to enable a smooth transition to summer housing
and summer conferences and to avoid costly charges which will be
levied for failing to complete the following:
**Remove all garbage from your room to the hall trash containers. DO
NOT LEAVE TRASH SITTING IN THE HALLWAY; this creates a fire hazard.
Extra staff is scheduled to empty hall containers. We prefer
residents take their trash to the dumpsters found outside each
building.
**Return and reassemble all furnishings to their proper locations.
Bunk beds must be assembled properly, not flipped! Missing room
furniture will be charged to the occupants of a space at replacement
cost unless the furniture was properly stored with Housing Services
during the year.
**Remove all personal belongings and vacuum your
room/suite/apartment. Turn off, empty and prop open appliances and
refrigerators.
**Remove all non-university furnishings including personally
constructed lofts. No lofts will be “grandfathered” during the
2004-2005 academic year and any left will be considered abandoned and
will be removed at a cost to the resident(s).
**Storage is discussed elsewhere in this email.
**Checkout of Housing online at
www.housing.cmu.edu before you leave
campus.
BIKE REMOVAL: Storage is not available for bikes during the summer
months. Bikes should not be left in buildings or on bike racks around
the campus. Bikes left within residential buildings after May 17 will
be removed and stored at the owner’s expense for a period not to
exceed 6 months. Students residing in Morewood Gardens for the summer
may store bikes in and around the building at appropriate locations.
BUILDING ACCESS: Please limit the time that you are parked around
all buildings to only that time needed to pack your vehicle. Campus
Police will be enforcing all traffic regulations and ticketing. In
order to avoid violating any traffic regulations, we suggest that you
PACK UP your ROOM, then PACK UP your VEHICLE.
CLOTHING DONATIONS: Clear plastic bags are available from your RA
for clothing donations to charity. The filled bags should be left in
the floor lounge or apartment residents may leave the bags in the
living room, clearly identified as a donation.
GARBAGE: Students are responsible for removing garbage from their
living spaces. Garbage should not be swept into hallways, but rather
placed in hall containers. Students will be charged via
common area damage assessments for “trashing” common areas during
closing.
Students are responsible for removing large trash items
(non-university furniture, carpets, wood, cinder blocks, etc.) to an
appropriate dumpster site. DO NOT place these items in a trash
compactor. By May 2, additional dumpsters will be placed at:
Donner: behind the building near the compactor
Doherty: upper parking lot
Fraternities: 2 units near 1085
Hill Area: near Hamerschlag
Morewood Gardens: at the rear of C Tower
Mudge: on the service drive at C Tower
Roselawn Terrace: at the top of the street
Veronica (formerly Marybelle): behind the building
HUBS/MODEMS: Residents of Cathedral Mansions, Fairfax, London
Terrace, and Webster Hall who are in possession of Housing provided
hubs should leave them in the apartment. All Comcast cable modem
equipment should be left in the apartment. Missing or damaged cable
equipment will be billed according to the insert to the Spring
Closing Memo, Damage Charge Information, available at
www.housing.cmu.edu
MAIL: Please remember to visit the University Mail Center (located
in the lower level of the University Center) to have your mail
forwarded to another address for the summer months. Mail received
during the summer months is not held for the fall semester and is
returned to sender if a mail forwarding order has not been processed.
MOVING CARTS: Moving carts will be available by sign-out at the
Morewood Gardens and West Wing service desks. You will be
responsible for the cart while it is assigned to you. Because the
supply is limited, please use and return them promptly in order to
allow all residents access to the carts.
PACKING SUPPLIES AND UPS SERVICE: Boxes and packing supplies will be
on sale and UPS Service will be available in the package pick up area
of the University Mail Center located in the lower level of the
University Center. (These services are cash only - cash or check with
a valid driver’s license.)
Wednesday, May 5 10 am - 6 pm
Thursday, May 6 10 am - 6 pm
Friday, May 7 10 am - 6 pm
Saturday, May 8 10 am - 3 pm
Monday, May 10 10 am - 6 pm
Tuesday, May 11 10 am - 6 pm
Wednesday, May 12 10 am - 6 pm
Thursday, May 13 10 am - 6 pm
Friday, May 14 10 am - 6 pm
Saturday, May 15 10 am - 3 pm
REFRIGERATOR PICK-UP: Representatives from Microfridge will retrieve
units on May 19 and 20. You are not required to return the unit but
it is your responsibility to defrost, empty and prop open
the rental unit and leave it secured in your living space. Units
should be left in the same condition as received and Microfridge will
bill students for any breach of their original rental agreement.
Please do not simply turn off and unplug the unit leaving it to thaw
and drip onto the floor. Students will be billed by Housing Services
for any damage caused to flooring materials due to water leaking from
the refrigerator.
ROOM CHARGES: Please refer to the insert to the Spring Closing Memo,
Damage Charge Information, for information on billing issues,
roommate disputes, the inspection process or damage billing. The
insert is available at
www.housing.cmu.edu
STORAGE: The following information outlines the procedures for
removal and storage of items in university storage spaces. Storage
space is available in the following buildings: Doherty, Donner,
Hamerschlag, Morewood Gardens, Mudge A Tower, Resnik-West Wing,
Shirley and Veronica (formerly Marybelle). Please note the special
conditions below affecting several of the storage areas. After
Saturday, May 15, all storage rooms will be closed until August. You
will not have access to storage during the summer.
1. Each student is limited to storing a maximum of 5 boxes.
Only items in boxes may be stored. Boxes must be 20”H x 20”W x 20”D
or smaller. When placing your items in storage, you will receive a
copy of a storage agreement, which you must present to remove them
from storage. In addition, no furniture or loose articles are allowed
in storage.
Storage in all areas will be open from 9 pm to 11 pm on the following
dates:
Saturday May 1
Sunday May 2
Wednesday May 5
Friday May 7
Sunday May 9
Tuesday May 11
Saturday May 15
Please note that university storage is available on a first-come,
first-serve basis. Adequate space should be available for everyone,
but it cannot be guaranteed. For this reason we recommend storing
items as early as possible in the storage closing period.
Special Conditions:
Cathedral Mansions, Fairfax, London Terrace, Shady Oak, Shirley,
Veronica and Webster Apartments: There are storage rooms in the
basements of Shirley and Veronica for residents of the Oakland
Community Apartments.
Woodlawn: Storage is available in Woodlawn basement for Woodlawn
residents only.
2. For more information on student storage, visit the Storage
webpage at
www.studentaffairs.cmu.edu/assistant-dean/srvs/storage.html, email
the Storage Manager at
storage@andrew.cmu.edu or contact the Student
Life Office at 8-2142.
3. For storage of items off campus, please check the Yellow Pages
for independent agents.
CHECKOUT: All residents are required to check out of housing by
completing the Express Checkout prior to their departure from campus.
Access to the Express Checkout is through the Spring Closing Resource
Page located on the Housing Services Website at
www.housing.cmu.edu
and will be available beginning April 30.
WHEN RESIDENTS ARE READY TO LEAVE CAMPUS:
Ensure your room is clean, free of trash and all furniture is in its
proper place. Open curtains/blinds, close and lock windows and turn
off lights. Close and lock the entrance door.
NOTE: Students who remain in the residence halls after noon on their
designated move out day may be fined $25 per hour for every hour they
remain after noon.
KEY RETURN:
HOUSING SERVICES, MOREWOOD GARDENS E TOWER: The Housing Services
office is open Monday through Thursday, 8:30 am to 7 pm and 8:30 am
to 5 pm on Fridays. The office will be open for key return 8:30 am
to 5 pm on Saturday and Sunday, the weekends of May 8 and 9 and May
15 and 16. MOREWOOD GARDENS A TOWER DESK: This area should only be
used for after-hour key return. Residents will fill out a key
envelope, which will be sealed and placed into a secured box until
the following morning when a representative from Housing Services
will collect them. Receipts will be issued upon request. DO NOT
RETURN KEYS TO CAMPUS POLICE.
LIVING AREAS SECURED BY A TESA ELECTRONIC LOCK
**Residents in possession of a programmed cardkey may discard the
cardkey upon departure, as it will expire automatically. **Residents
with housing access encoded on their student ID card should keep the
ID card for use next year. The housing access will expire
automatically.
IF YOU FORGET SOMETHING: Housing Services, residential life and our
housekeeping staff will make every attempt possible to recover
property left by students. However, there is no guarantee and the
University will not be liable for student property once a student has
vacated a room or where it is necessary for staff to “pack-out” and
store student property. If you do forget something, please contact
the Office of Housing Services immediately.
FINALS HOURS!
THE UNDERGROUND is open 24 hours from 11 a.m. on May 1 through 11
p.m. on May 11. Free coffee 9 p.m. to 9 a.m. Half-price dessert
nights from 9 to 11 pm on Wednesday, May 5, Saturday, May 8 and
Sunday, May 9.
SKIBO COFFEEHOUSE is open 24 hours from 10:30 a.m. on May 2 through 2
p.m. on May 11. Free coffee 2 a.m. to 8 a.m. Skibo closes for the
summer on May 11.
ANDY’S closes May and reopens at 8 a.m. on May 11 and remains open
throughout the summer.
THE ZEBRA LOUNGE (CFA) will maintain regular hours including
Saturdays beginning May 1. Hours are 8 am to 5 pm on Monday,
Thursday & Friday and 8 am to midnight on Tuesday and Wednesday.
QUESTIONS ABOUT CLOSING?
Visit the Spring Closing Resource page at
www.housing.cmu.edu
Contact Housing Services at 412-268-2139 or
univhous@andrew.cmu.edu
Visit Housing Services in Morewood Gardens E Tower
CHECK-IN 2004: Please make appropriate plans when making your travel
arrangements to return to campus. Returning students are not
permitted to arrive on campus before August 26 and early arrivals are
not approved unless associated with a University office or
orientation activity.
NEW FOR FALL 2004 CHECK-IN: Housing Services will implement an
electronic check-in for fall 2004 that will require the use of your
student ID card. More information will be sent in your assignment
letter in July.
HAVE A GREAT SUMMER!!
Housing Services
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* For additional information about Housing Services, *
* please visit our web site at: *
* *
*
http://www.housing.cmu.edu/ *
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