Subject: Winter Break
Date: Wed, 19 Nov 2003 4:04 PM
From: Housing <univhous@andrew.cmu.edu>
Reply-To: Housing <univhous@andrew.cmu.edu>
To: All Residents
Dear Resident:
The following information will be delivered to your SMC this week as the
Winter Break Memo and is also available to you on the Housing Services
Web site at www.housing.cmu.edu
Winter Break
December 17, 2003 through January 9, 2004
Important Details regarding Fall 2002 Residence Hall Closing and Spring
2003 Opening
Winter break is rapidly approaching and Housing Services and the
residential life staff stress the importance of the residence hall
closing information and procedures contained within this publication.
Please read the following information carefully.
RESIDENCE HALLS CLOSE AT NOON ON WEDNESDAY, DECEMBER 17, 2003.
All residence halls except Cathedral Mansions, Fairfax Apartments,
Morewood Gardens and Webster Hall close at NOON on Wednesday, December 17.
Exterior front door locks are changed at that time and all card readers are
deactivated. Buildings other than those listed above remain closed for the
duration of winter break. Residents are not permitted back in the residence
halls once the locks are changed.
CLOSING CHECKLIST.
Enclosed with the memo delivered to your mailbox was the Winter Break Closing
Checklist. The last person to leave the room for winter break is required to
complete and sign the checklist. The completed form must be posted on the
main door of the living area. Extra copies of the checklist are available at
the service desks or online at www.housing.cmu.edu
RESIDENCE HALL INSPECTIONS BEGIN AT 10 A.M., WEDNESDAY, DECEMBER 17, 2003.
Resident Assistants will inspect residence halls at 10 a.m. Residents
remaining in the residence halls at this time will be reminded that the
buildings close at NOON. Professional staff members will then inspect the
residence halls starting at NOON.
Residents who remain in the residence halls after NOON may be fined $25 per
hour for every hour they remain in the building after NOON.
DELAYED DEPARTURES ON WEDNESDAY, DECEMBER 17, 2003.
Residents who need to remain on campus for a short period of time after NOON
on Wednesday will be able to place their belongings at the Morewood Gardens
A-Tower Service Desk. Belongings will be checked and monitored only on
Wednesday, December 17, 2003 from NOON - 7 p.m. Residents departing campus
after 7 p.m. must remove their belongings before 7 p.m. Housing Services does
not assume liability for items that are lost, stolen or left behind.
RESIDING IN CAMPUS HOUSING FOR ANY PORTION OF WINTER BREAK.
Residents who are currently assigned to Cathedral Mansions, Fairfax
Apartments, Morewood Gardens or Webster Hall may reside in their assignment
during winter break but are required to register with Housing Services online
at www.housing.cmu.edu. This applies to any portion of winter break
including arrival prior to January 9, 2004.
Residents who would like to remain in campus housing during winter break but
do not live in the open buildings must follow these steps:
1. Determine if you have friends or acquaintances that live in the open
buildings and ask them if you can stay in their room over the break. All
roommates involved are required to sign a consent form.
2. When a suitable arrangement is secured, complete a winter break housing
registration and guest permission form with Housing Services. This
registration will not be accepted online but is available in pdf format at
www.housing.cmu.edu or by visiting Housing Services. Housing Services will
then confirm these arrangements with all parties involved. Please note that
winter break guests in Morewood Gardens will be issued temporary key cards by
Housing Services.
3. If you do not know any residents living in the open buildings or are
unsuccessful in securing a room for the break period, Housing Services will
make available the names of individuals who reside in those buildings in an
effort to expand the options of someone seeking a place to reside. However,
Housing Services will not be responsible for securing a space for a resident
to reside in campus housing over the winter break.
WITHDRAWING FROM CAMPUS HOUSING AT THE END OF THE FALL SEMESTER.
Only students who will cease to be enrolled at Carnegie Mellon for the spring
semester, those who are getting married, or those students attending a
Carnegie Mellon sponsored study abroad or co-op program are eligible for
release from their housing license agreements. Any resident planning to cancel
their housing license agreement to move into Greek housing should consult
their organization’s president for cancellation parameters of the Greek
housing lease. All students meeting the necessary requirements for release
are required to formally withdraw from campus housing by completing the
appropriate paperwork from Housing Services.
VACANCY EXPECTATIONS.
Residents remaining in rooms with vacancies should expect that a new resident
will be assigned over the break and move in on January 9, 2004. As a result,
residents should appropriately clean their room and arrange their belongings
to make space for the new occupant. The remaining resident(s) should also
anticipate an inspection for damages to be completed over the break period.
WINTER BREAK MAINTENANCE.
Housing Services will continue to process maintenance requests and complete
projects over the winter break. As a result, residents can anticipate that
maintenance personnel may enter their room.
FRATERNITY AND SORORITY RESIDENCY OVER WINTER BREAK.
In accordance with fraternity and sorority housing leases, fraternity
chapters can remain open during the winter break. Sororities may remain open,
provided they submit to Housing Services a list of no less than 4 members who
will reside in the house through the duration of winter break (the list is due
by December 5). Residency in the sorority houses over break will be verified
via inspections. Each fraternity and sorority chapter is responsible for
providing the name of a formal contact person and phone number for the winter
break period to Housing Services.
STORAGE DATES AND TIMES.
Storage areas will be open from 9 p.m. to 10 p.m. on the following dates:
Friday, December 12
Saturday, December 13
Sunday, December 14
Tuesday, December 16
Saturday, January 10
Monday, January 12
Wednesday, January 14
Friday, January 16
Your RA will be able to open the storage areas during these days and times. For
more information, please send email to: storage@andrew.cmu.edu
ACCESS TO RESIDENCE OR STORAGE DURING WINTER BREAK.
Access to rooms or student storage over winter break is highly discouraged. With
this in mind, we suggest that you plan carefully and take with you all items that
you will need over break. Examples include plane/bus tickets, checkbook,
medications, address book, holiday/winter clothes, resume materials, fish, plants
and bicycles. If possible, you may want to consider taking some of these items
with you if you are planning to go home for the Thanksgiving break.
If something is left behind, and you do need to gain access to your room or
student storage, please schedule an entrance appointment by contacting the
appropriate number listed below for your building. The vast majority of requests
will be accommodated at 10 a.m. or 4 p.m. during normal business operation. A $
50 fee may be assessed for each winter break entrance.
Boss, Donner, Henderson, McGill, Resnik, Scobell, Welch, West Wing - 412.268.2075
Doherty, Margaret Morrison, Morewood A-E, Mudge, New House, Roselawn, Sororities,
Spirit, Tech, Woodlawn - 412.268.2142
Cathedral Mansions, Fairfax, Hamerschlag, London Terrace, Marybelle, Shady Oak,
Shirley, Webster - 412.268.8704
ACCESS TO MAILROOMS DURING WINTER BREAK.
Mail will continue to be delivered to student mailboxes in the University Mail
Center. The schedule for the University Center is as follows:
December 17 to 19: 6 a.m. to 7 p.m.
December 20 & 21: Closed
December 22 & 23: 6 a.m. to 5 p.m.
December 24 & 25: Closed
December 26: 6 a.m. - 5 p.m.
December 27 & 28: Closed
December 29 & 30: 6 a.m. to 5 p.m.
December 31: Closed
January 1: Closed
January 2: 6 a.m. to 5 p.m.
January 3 & 4: Closed
January 5 to 10: 6 a.m. to 7 p.m.
January 11: 10 a.m. to 10 p.m.
RESIDENCE HALLS REOPEN ON FRIDAY, JANUARY 9, 2004.
The residence halls will reopen at NOON on Friday, January 9. Students
will not be permitted to enter their rooms prior to this day under any
circumstances, primarily due to safety and security concerns. For this
reason, the locks on exterior doors will not be changed, nor will card
readers be activated, until January 9. Students who must arrive before
then must make arrangements prior to leaving for winter break to live in
Cathedral Mansions, Fairfax Apartments, Morewood Gardens or Webster Hall
using the procedure aforementioned in this publication.
LOOKING AHEAD TO THE SPRING 2004 SEMESTER.
All residents who desire to live in campus housing for the 2004-2005
academic year must participate in the room reservation process, ‘Room
Draw’, which begins in February. In order to do so, consent to charge
your $250 housing reservation fee must be received by February 20.
Details and instructions for this process will be forthcoming in January
and February.
Residents are reminded to make plans early for spring closing
transportation when the residence halls close on Wednesday, May 12 at NOON.
All extension requests will be denied. Only graduating seniors and those
residents with official involvement (working through a university
department) in graduation will be permitted to remain in the residence
halls until NOON on Monday, May 17.
LOOKING AHEAD TO THE START OF THE FALL 2004 SEMESTER.
The residence halls open for returning students on Thursday, August 26 at
9 a.m. Please make transportation and summer housing plans accordingly as
there will be no exceptions for early arrival requests.
Returning residents can look forward to Express Check-in - electronically
encode your housing access on your Carnegie Mellon ID card at one of
several locations. Available 24 hours a day, no lines!
FINALS HOURS!
The Underground is open 24 hours from December 8 through December 15.
Free coffee 9 p.m. to 9 a.m.
Skibo is open 24 hours from December 8 through December 16. Free coffee
2 a.m. to 7 a.m.
From December 8 through December 16, Andy’s hours are 10 a.m. to 10 p.m.
Each night at 9 p.m. wraps’ pricing will drop to $3 (while supplies last).
Best wishes for the remainder of the semester and for the holiday season.
As always, it is a pleasure serving you.
Housing Services
----------------------------------------------------------------
* For additional information about Housing Services, *
* please visit our web site at: *
* *
* http://www.housing.cmu.edu/ *
----------------------------------------------------------------