NOTE: By submitting an application, you agree to the terms and conditions listed below. It is recommended that you thoroughly read and understand the information in this document. If you have any questions or need clarification, contact Housing and Dining Services at plaid@andrew.cmu.edu or 412.268.2139.

The link to the Summer Housing application is at the end of this document. Please print a copy of this document for your records and a copy of the application. The application must be submitted before May 8, 2009 to Housing and Dining Services in Morewood E-Tower.

RESERVATION FEE CHARGE

As part of applying for campus housing during summer 2009, the applicant agrees to a non-refundable $50 reservation fee that will be billed to their student account in May 2009. This reservation fee has been deducted from the published summer housing rates, so the reservation fee plus the summer housing rate equals the total student cost for summer housing accommodations.

This fee was instituted as a result of significant abuse of making summer housing reservations and canceling them at the last minute. It is expected that individuals who apply for summer housing are expressing a genuine need for accommodations.

IMPORTANT DATES

• The deadline to submit an application is May 8, 2009.

• Applications received after May 8, 2009 are addressed on a first-come, first-served basis.

• Students will be emailed with their summer housing assignment, move-over information and key access information the week of May 10, 2009.

• Although all residence halls close for the spring semester at noon on May 18, 2009, students residing in summer housing are provided an extension to stay in their current living assignment until Housing and Dining Services contacts them with a move-over date.

• Move-over to summer housing accommodations is dependent upon the vacancies and cleaning of the summer building. For this reason, residents should not make plans to move until contacted by Housing and Dining Services. Moves will occur as spaces become available.

• Students residing in summer housing for Session 1 must move out by noon on June 27, 2009.

• Students residing in summer housing for Session 2 must move in after noon on June 28, 2009.

• Students residing in summer housing for both sessions or Session 2 are required to move out of summer housing by 6 pm on August 9, 2009.

• Move-over to fall assignments will occur between 9 am on August 7 and 6 pm on August 9, 2009. Representatives of Housing and Dining Services will meet with residents during a floor meeting the last week of July to communicate August move-over plans and address any concerns regarding move-over.

• Students not residing in university housing for the 2009-10 academic year, are reminded that off-campus leases must allow you occupancy prior to August 9, 2009.

ACCOMMODATIONS

• Summer housing accommodations are located in double rooms in Mudge House and in Oakland

• Accommodations are based on availability.

• Every effort is made to fulfill designated roommate requests.

• Roommates are assigned to individuals placed in double rooms who have not identified a roommate.

• Students will be emailed with their summer housing assignment, move-over date and key access information the week of May 10, 2009.

SPRING MOVE-OVER TO SUMMER HOUSING

• Move-over to summer housing accommodations is dependent upon the vacancies and cleaning of the summer building. For this reason, residents should not make plans to move until contacted by Housing and Dining Services. Moves will occur as spaces become available.

• All summer housing residents MUST move out of their spring assignment on the specified moving date as assigned by Housing and Dining Services.

• Do not leave campus before moving into your summer assignment. Residents who leave campus before moving into their summer housing are subject to a per hour moving charge if Housing and Dining Services is required to bag and tag a living space. Housing and Dining Services is not responsible for bag and tag items. (Average charge is $100 and depends on the amount of time required to completely bag and tag the living space.)

• Residents currently in university housing are permitted to remain in their Spring 2009 assignment until their official move-over date as assigned by Housing and Dining Services.

• Residents assigned summer housing status receive an automatic extension and are not required to submit an extension request.

• All rooms must be cleared of all personal belongings and left in a clean condition.

• Payment for summer housing is charged to Carnegie Mellon University student accounts only.

• A non-refundable $50 reservation fee will be billed to your student account by May 30, 2009.

• Students staying in summer housing for session 1 ONLY will be billed by June 20, 2009.

• Students staying in summer housing for BOTH summer sessions will be billed the full summer housing charge by June 20, 2009.

• Students staying in summer housing for session 2 ONLY will be billed by July 18, 2009.

• Summer accommodations must be cleared of all personal belongings and left in a clean condition. Students who fail to leave their room in this manner will be charged a minimum cleaning fee of $50. If any damage has been incurred, subsequent damage charges will be billed to the student.

• Residents are required to move out of summer housing by 6 pm on August 9, 2009.

• Summer accommodations must be cleared of all personal belongings and left in a clean condition. Students who fail to leave their room in this manner will be charged a minimum cleaning fee of $50. If any damage has been incurred, subsequent damage charges will be billed to the student.

• Move-over to fall assignments will occur between 9 am on August 7 and 6 pm on August 9, 2009. Housing and Dining Services will meet with residents during a floor meeting the last week of July to communicate August move-over plans and address any concerns regarding move-over.

• The fall move-over date is mandatory and residents who do not meet this date are subject to a per hour moving charge if Housing and Dining Services is required to bag and tag a living space. Housing Services is not responsible for bag and tag items. (Average charge is $100 and depends on the amount of time required to completely bag and tag the living space.)

• Under no circumstance are summer residents permitted to remain in summer housing beyond 6 pm on Sunday, August 9, 2009 if they do not have a fall assignment in university housing. Students who do not move by this date are subject to a per hour moving charge and a storage charge. Housing and Dining Services is not responsible for bag and tag items.

• Telephone service during the summer is limited to on-campus calls and calls within the immediate local area.

• Information regarding the campus long distance service will be available at a later date.

• To use other long distance providers dial the access code and charge your call to a credit card or pre-paid card.

• Summer residents should expect maintenance and deep cleaning to be performed in their rooms during the course of the summer.

• Summer residents may be required to relocate in order for Housing and Dining Services to perform large scale projects and deep cleaning in Donner House, Fairfax Apartments, Webster Hall and other student housing. If this is necessary, students will be notified in advance of such work.

Any student that submits an application for summer housing is charged a $50.00 non-refundable reservation fee that is applied to the summer housing charge. If a student submits an application but does not move into summer housing, the $50.00 fee will be charged to his/her student account.

*Due to the limited number of Single rooms, they will only be assigned to students with medical needs documentation approved through Student Health Services.

**IMPORTANT NOTE: Those students choosing an Oakland assignment will be placed in Fairfax (space is limited). Only current Webster residents who are retaining for Fall 2009 are permitted to reside there for summer housing.

POLICIES AND PROCEDURES

It is understood and agreed that Carnegie Mellon Housing Services (the University) grants to this applicant (the student) the right, license and privilege to occupy and use the assigned accommodations for the period specified. The Student is subject to the terms and conditions stated in this document and those pertinent rules and regulations detailed in the Housing License Agreement, “From the Ground Floor UP, the Student Guide to Housing Services”, the Undergraduate Catalog, and any other additional conditions promulgated by the University from time to time. (During the summer it is expected that maintenance work may require the relocation of summer residents.)

The entire occupancy fee shall be due and payable by the Student on or before the first day of residence. Where such prepayment is not feasible, terms for settlement of monies due must be arranged by the Student with Housing and Dining Services prior to the assumption of occupancy. Failure to make such arrangements will result in denial of residence. Under no circumstances can payment be deferred beyond thirty (30) days prior to the termination of occupancy. All students with a student account at the University will have their accounts charged for summer occupancy unless other arrangements have been made.

Violation by the student of the terms and conditions stated herein or those of the previously cited sources will result in whatever disciplinary and punitive action the University feels is reasonable and warranted.

By signing and submitting an application for summer housing I agree that I have read and will abide by all the information and policies outlined above and any others published to me by the University or Housing and Dining Services during my stay. I understand and agree to have my student account charged a $50.00 non-refundable reservation fee which will be applied to my summer housing charge.

From the Ground Floor Up

Summer Housing Application