Subject: Important Information about Winter Break
Date: Wed, 22 Nov 2006 15:53:52 -0500 (EST)
From: Housing and Dining Services <plaid@andrew.cmu.edu>
To: <All-Residents@listserv.housing.cmu.edu>
Please read this email thoroughly and carefully as it contains residence
hall closing information and procedures.
RESIDENCE HALLS CLOSE AT NOON ON WEDNESDAY, DECEMBER 20, 2006.
All residence halls except Cathedral Mansions, Fairfax Apartments, Morewood
Gardens and Webster Hall close at noon on Wednesday, December 20. Exterior
front door locks are changed at that time and all card readers are deactivated.
Buildings other than those listed above remain closed for the duration
of winter break. Residents are not permitted back in the residence halls
once the locks are changed.
CLOSING CHECKLIST.
Enclosed with this memo is the Winter Break Closing Checklist. The last
person to leave the room for winter break is required to complete and
sign the checklist. The completed form must be posted on the main door
of the living area. Extra copies of the checklist are available at the
service desks or online at www.housing.cmu.edu.
RESIDENCE HALL INSPECTIONS BEGIN AT 10 A.M., WEDNESDAY, DECEMBER 20,
2006.
Resident Assistants will inspect residence halls at 10 a.m. Residents
remaining in the residence halls at this time will be reminded that the
buildings close at noon. Professional staff members inspect the residence
halls starting at noon. Residents who remain in the residence halls after
NOON may be fined $25 per hour for every hour they remain in the building
after NOON.
DELAYED DEPARTURES ON WEDNESDAY, DECEMBER 20, 2006.
Residents who need to remain on campus for a short period of time after
noon on Wednesday will be able to place their belongings at the Morewood
Gardens Service Desk. Belongings will be checked and monitored only on
Wednesday, December 20, 2006 from noon - 7 p.m. Residents departing campus
after 7 p.m. must remove their belongings before 7 p.m. Housing and Dining
Services does not assume liability for items that are lost, stolen or
left behind.
RESIDING IN CAMPUS HOUSING FOR ANY PORTION OF WINTER BREAK.
Residents who are currently assigned to Cathedral Mansions, Fairfax Apartments,
Morewood Gardens or Webster Hall may reside in their assignment during
winter break but are required to register with Housing and Dining Services
online at www.housing.cmu.edu using the winter break icon. This applies
to any portion of winter break including arrival prior to January 12,
2007.
Residents who do not live in open buildings but would like to stay in
university housing for any period of winter break, must follow these steps:
1. Determine if you have friends or acquaintances that live in the open
buildings and ask permission to stay in their room over the break.
2. When a suitable arrangement is secured, register online at www.housing.cmu.edu
using the winter break icon. Before your request is approved, all roommates
involved are required to confirm their approval of the winter break arrangement.
If Housing and Dining Services cannot secure this confirmation, your request
will be denied. Upon receiving your approval, you must follow the detailed
instructions on how to arrange key access during this time. The process
to obtain keys for winter break access will be included in resident approval
emails.
3. If you do not know any residents living in the open buildings or are
unsuccessful in securing a room for the break period, Housing and Dining
Services will make available the names of individuals who reside in those
buildings in an effort to expand the options of someone seeking a place
to reside. However, Housing and Dining Services will not be responsible
for securing a space for a resident to reside in campus housing over the
winter break.
DINING LOCATIONS AND HOURS.
Winter Break dining locations and hours are posted online at http://www.cmu.edu/dining/locations/hours-WinterBreak.html.
WINTER BREAK PROGRAMMING.
Looking for things to do while you are here in Pittsburgh over the break?
The Division of Student Affairs will be hosting a variety of events to
get you out into Pittsburgh or to join other students for relaxation and
fun
here on campus. Please check http://www.studentaffairs.cmu.edu/winterprograms/
beginning December 19 for the complete list of events to be held throughout
the break. Contact the Student Development Office at x8-9510 for more
information.
WITHDRAWING FROM CAMPUS HOUSING AT THE END OF THE FALL SEMESTER.
Only students who withdraw from the University for the spring semester,
are getting married, or are attending a Carnegie Mellon sponsored study
abroad or co-op program are eligible for release from their housing license
agreements. Any resident planning to cancel their housing license agreement
to move into Greek housing should consult their organization’s president
for cancellation parameters of the Greek housing lease. All students meeting
the necessary requirements for release are required to formally withdraw
from campus housing by completing the appropriate paperwork from Housing
and Dining Services.
VACANCY EXPECTATIONS.
Residents remaining in rooms with vacancies should expect that a new resident
will be assigned over the break and move in on January 12, 2007. As a
result, residents should appropriately clean their room and arrange their
belongings to make space for the new occupant BEFORE they leave for winter
break. The remaining resident(s) should also anticipate an inspection
for damages to be completed over the break period.
WINTER BREAK MAINTENANCE AND INSPECTIONS.
Housing and Dining Services will continue to process maintenance requests
and complete projects over the winter break. As a result, residents can
anticipate that maintenance personnel may enter their room.
Facility coordinators will conduct health and safety inspections of all
living spaces beginning Thursday, December 21, 2006 with an expected completion
date of Friday, January 12, 2007. Inspections will be performed between
9 a.m. and 5 p.m. and are completed within 15 minutes. If any issues are
found, a notice of the inspection will be left in the residence indicating
the item(s) to be addressed. If you have any questions, please contact
your facility coordinator.
FRATERNITY AND SORORITY RESIDENCY OVER WINTER BREAK.
In accordance with fraternity and sorority housing leases, fraternity
chapters can remain open during the winter break. Sororities may remain
open, provided they submit to Housing and Dining Services a list of members
who will reside in the house through the duration of winter break (the
list is due by December 8) and obtain approval from Housing and Dining
Services. Residency in the sorority houses over break will be verified
via inspections. Each fraternity and sorority chapter is responsible for
providing the name of a formal contact person and phone number for the
winter break period to Housing and Dining Services.
STORAGE DATES AND TIMES.
Storage areas will be open from 9 p.m. to 10 p.m. on the following dates:
Friday, December 8 Saturday, January 13
Sunday, December 10 Monday, January 15
Tuesday, December 12 Wednesday, January 17
Saturday, December 16 Friday, January 19
Your RA will be able to open the storage areas during these days and
times. For more information, please send email to storage@andrew.cmu.edu
or visit the storage webpage at http://www.studentaffairs.cmu.edu/student-life/services.html
ACCESS TO RESIDENCE OR STORAGE DURING WINTER BREAK.
Access to rooms or student storage over winter break is highly discouraged.
With this in mind, we suggest that you plan carefully and take with you
all items that you will need over break. Examples include plane/bus tickets,
passport, checkbook, medications, address book, holiday/winter clothes,
resume materials, fish, plants and bicycles. If possible, you may want
to consider taking some of these items with you if you are planning to
go home before winter break.
If something is left behind, and you do need to gain access to your room
or student storage, please schedule an entrance appointment by contacting
staff at the appropriate number listed below for your building. The vast
majority of requests will be accommodated at 10 a.m. or 4 p.m. during
normal business operation. A $50 fee may be assessed for each winter break
entrance.
Boss, Donner, Henderson, Margaret Morrison, McGill, Resnik, Roselawn,
Scobell, Spirit, Tech, Welch, West Wing, Woodlawn - 412.268.2075
Doherty, PLACE, Sororities - 412.268.2142
Hamerschlag, Morewood Gardens, Morewood E-Tower, Mudge, New House - 412.268.9510
Cathedral Mansions, Fairfax, London, Shady Oak, Shirley, Veronica, Webster
- 412.268.8704
SHUTTLE AND ESCORT SERVICE.
December 24 thru December 26: No Oakland or PTC Shuttle, No Escort Service
December 27: Oakland Shuttle Service resumes at 6:45 a.m.; PTC weekday
service resumes at 9 a.m.; Escort Service resumes at 6:30 p.m.
December 30 thru January 1: No Oakland or PTC Shuttle, No Escort Service
January 2: Oakland Shuttle Service resumes at 6:45 a.m.; PTC weekday service
resumes at 9 a.m.; Escort Service resumes at 6:30 p.m.
January 6: Weekend PTC service resumes
ACCESS TO UNIVERSITY MAIL CENTER DURING WINTER BREAK.
Mail will continue to be delivered to student mailboxes in the University
Mail Center. The schedule for the University Center is as follows:
MAIL WINDOW HOURS:
December 22 thru 25: Closed
December 26 thu 28: 8 a.m. to 5 p.m.
December 29 thru January 1: Closed
PACKAGE PICK-UP:
December 22 thru 25: Closed
December 26 thru 28: 10 a.m. to 6 p.m.
December 29 thru January 1: Closed
January 6: Closed
RESIDENCE HALLS REOPEN ON FRIDAY, JANUARY 12, 2007.
The residence halls will reopen at noon on Friday, January 12. Students
will not be permitted to enter their rooms prior to this day under any
circumstances, primarily due to safety and security concerns. For this
reason, the locks on exterior doors will not be changed, nor will card
readers be activated, until January 12. Students who must arrive before
then must make arrangements prior to leaving for winter break to live
in Cathedral Mansions, Fairfax Apartments, Morewood Gardens or Webster
Hall using the procedure aforementioned in this publication.
LOOKING AHEAD TO THE SPRING 2007 SEMESTER.
All residents who desire to live in campus housing for the 2007-2008 academic
year must participate in the room reservation process, ‘Room Draw’,
which begins in February. Details and instructions for this process will
be forthcoming in a winter mailing to your home, but more details will
be in your SMC during the last week of January 2007.
Residents are reminded to make plans early for spring closing transportation
when the residence halls close on Wednesday, May 16 at noon. All extension
requests will be denied. Only graduating seniors and those residents with
official involvement (working through a university department) in graduation
will be permitted to remain in the residence halls until noon on Monday,
May 21.
LOOKING AHEAD TO THE START OF THE FALL 2007 SEMESTER.
The residence halls open for returning students on Thursday, August 23
at 9 a.m. Please make transportation and summer housing plans accordingly
as there will be no exceptions for early arrival requests.
Returning residents can look forward to Express Check-in again - electronically
encode your housing access on your Carnegie Mellon ID card at one of several
locations. Available 24 hours a day, no lines!
FINALS HOURS!
The Underground is open 24 hours from December 10 through December 18.
Free coffee 7 p.m. to 8 a.m. Watch your email for food and coffee specials
at other dining facilities.
Best wishes for the remainder of the semester and for the holiday season.
As always, it is a pleasure serving you.
Regards,
Housing and Dining Services
Carnegie Mellon University
1060 Morewood Avenue
Pittsburgh, PA 15213
Phone: 412-268-2139
Fax: 412-268-5718
plaid@andrew.cmu.edu
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* For additional information about Housing Services, *
* please visit: http://www.housing.cmu.edu/ *
* *
* For additional information about Dining Services, *
* please visit: http://www.cmu.edu/dining *
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